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We handle the complete process for your PF & ESI right here in Chennai Office. Get certified quickly and legally with our expert local team.
Professional Fee: ₹1,799 | Govt Fee: ₹0 | Total: ₹1,799 (incl. govt fees)
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Employees' Provident Fund (PF) and Employees' State Insurance (ESI) are the bedrock of social security and labour law compliance in India. Governed by the EPF & MP Act, 1952, and the ESI Act, 1948, these schemes are designed to provide financial stability, retirement benefits, and comprehensive medical care to the nation's workforce. For employers, registering with the Employees' Provident Fund Organisation (EPFO) and the Employees' State Insurance Corporation (ESIC) is not optional; it becomes a strict, non-negotiable legal mandate the moment your workforce headcount crosses specific statutory thresholds. Operating without these registrations when eligible exposes a business to catastrophic financial penalties, retrospective contribution demands, criminal prosecution of directors, and severe reputational damage. Furthermore, larger corporate clients and government tenders strictly require proof of PF and ESI compliance from their vendors. I-Pro Solutions provides a frictionless, fully digital PF and ESI registration service via the Shram Suvidha portal, ensuring you secure your employer codes swiftly and establish a compliant payroll structure from day one.
Transparent, all-inclusive – no hidden line items.
Inclusive of professional + estimated govt fee
I-Pro specialist handling, drafting & filing
Statutory fee, passed through at cost
Professional Fee: ₹1,799 onwards | Govt Fee: ₹0 | Total: ₹1,799 (incl. govt fees)
Gather these documents for your Chennai Office application.
The starting fee of ₹1,799 covers specialist consultation, document preparation, the government filing fee, and tracking until you receive the final certificate. Additional government fees may apply for objections, renewals, or expedited processing.
Turnaround depends on the specifics of your case. Once I-Pro Solutions scopes your requirements, I-Pro Solutions will give you a realistic timeline with milestones.
Most filings require identity proof (PAN/Aadhaar/passport), address proof, business registration documents, and (for IP filings) examples of use. An I-Pro Solutions specialist will send a tailored checklist within 24 hours of starting.
If a filing is rejected due to an error by I-Pro Solutions, I-Pro Solutions will refile at no extra cost and refund the service fee. If the rejection is due to information you provided, I-Pro Solutions will work with you to fix and refile at a discounted fee.
PF Registration is mandatory the moment your total employee count reaches 20. ESI Registration is mandatory when the count reaches 10 (though it remains 20 in a few specific states). You are legally required to apply for registration within 15 days of crossing these specific thresholds.
Yes, absolutely. The threshold count includes every individual employed for wages in connection with the work of the establishment. This includes permanent staff, temporary workers, trainees (excluding apprentices under the Apprentice Act), contract labourers, and even daily wagers.
No. The EPF and ESI Acts operate on the principle of 'once covered, always covered'. If your establishment crossed the 20-employee threshold and got registered, the provisions of the Act will continue to apply to your business indefinitely, even if your workforce later falls to a single employee.
This is a serious non-compliance. You must immediately register with a back-dated 'date of coverage'. The EPFO and ESIC will calculate the dues from that date and issue notices for the payment of the principal arrears, along with hefty penal damages (up to 100%) and interest for the entire delayed period.
UAN stands for Universal Account Number. It is a unique 12-digit number allotted by the EPFO to every employee. It acts as a centralized umbrella for multiple PF accounts. When an employee changes jobs, their UAN remains the same, allowing seamless transfer of PF funds from the old employer to the new one.
No. ESI is strictly applicable only to employees whose gross monthly wages are up to ₹21,000. If an employee's gross wage exceeds ₹21,000 from the very beginning of the contribution period, they are completely exempt from the ESI scheme, and no deductions should be made.
If an employee's 'Basic Pay + Dearness Allowance' is less than ₹15,000 at the time of joining, they CANNOT opt out; PF deduction is mandatory. However, if their starting Basic Pay is above ₹15,000, and they have never been an EPF member before, they can choose to opt out by signing Form 11 at the time of joining.
No. Proprietors, Partners of an LLP/Firm, and Directors of a company who merely attend board meetings are not considered 'employees' for the purpose of the headcount threshold, nor are they eligible for PF/ESI benefits. However, Managing Directors or Whole-Time Directors drawing a regular monthly salary are counted.
The statutory deadline for depositing both PF and ESI contributions is the 15th of the month following the month for which the salary is paid. For example, the contributions deducted from salaries paid for the month of April must be deposited to the government by the 15th of May. There is no grace period.
No. The registration process via the Shram Suvidha Portal is completely digital and automated. The EPFO and ESIC codes are allotted online without any prior physical inspection of your premises. However, officers may conduct routine inspections months or years later to verify your payroll records.
Yes. Establishments with less than 20 employees can apply for voluntary PF coverage under Section 1(4) of the EPF Act. This requires mutual consent, meaning the employer and a majority of the employees must sign an agreement consenting to the deduction, which is then submitted for approval.
Deducting the employee's share of PF or ESI from their salary and failing to deposit it to the government is legally treated as a criminal offense. It falls under 'Criminal Breach of Trust' (Sections 405/406 of the IPC). The EPFO can file an FIR, leading to the immediate arrest of the directors or proprietors.
Yes, absolutely. The EPFO has made Aadhar seeding mandatory. You cannot generate a new UAN, nor can you file the monthly ECR challan for an employee, unless their Aadhar is linked and verified with their UAN on the employer portal.
If your company has a head office in one state (e.g., Delhi) but operates a branch office or factory in another state (e.g., Maharashtra), you must apply for an ESI Sub-Code for the branch. This ensures that the employees in Maharashtra can access the local ESI hospitals and dispensaries in their own state.
I-Pro Solutions eliminate bureaucratic delays by ensuring absolute perfection in your application. I-Pro Solutions cross-verify director KYC against MCA databases, ensure your digital signatures are correctly mapped, and precisely calculate your date of coverage, resulting in automated portal approvals and the fastest possible allotment of your employer codes.