Npop Certification in Thane
NPOP Certification made simple. Get clear guidance on eligibility, forms, fees and turnaround time, plus expert filing support from I-Pro Solutions's compliance.
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About this service
Npop Certification in Thane is a key regulatory filing administered by APEDA is the nodal agency for NPOP under the Ministry of Commerce & Industry. APEDA's NPOP Division accredits **Certification Bodies (CBs)** under ISO/IEC 17065:2012 (with NPOP as the accreditation scheme operator). Individual farmers/processors obtain organic certification through accredited CBs (Lacon, Ecocert, Control Union, IMO, SGS, OneCert, Aditi Organic, etc.) — not directly from APEDA/NPOP. NPOP is recognised as equivalent to EU Organic Regulation (EU Reg 2018/848 — equivalence agreement in operation, pending renegotiation), USDA NOP (via USDA recognition), and Swiss Organic Ordinance.. Filing is executed via - **Application for Organic Certification** (Form NPOP-1) — submitted by producer/processor to an accredited CB. under **Foreign Trade (Development and Regulation) Act, 1992** — Section 5 (export policy); **Foreign Trade (Regulation) Rules, 1993**. The NPOP is operated under the **Foreign Trade Policy** — Paragraph 7 of FTP 2023-28 (Export of Organic Products). The **National Programme for Organic Production (NPOP)** — 8th Edition, May 2023 — notified by APEDA. Operational under **APEDA Act 1985 — Section 11(2)(a)** (functions of APEDA include "development of organic agriculture"). Participatory Guarantee System for India (PGS-India) — separate programme under Ministry of Agriculture and Farmers Welfare (PGS-India operated by NCOF — National Centre of Organic Farming).. Our specialist-led team ensures full compliance with statutory documentation, eligibility verification, and expedited government approval.
Eligibility & thresholds
- Valid identity & address proof of applicant
- Active PAN & registered business premises
- Authorized representative authorization
- Compliant under applicable regulatory laws
- No pending statutory disqualifications
- Valid across authorized operational jurisdictions
- Pre-filing statutory documentation verification
- Official statutory fee schedule as per authority
- Mandatory periodic compliance filings post-approval
What's included
Everything in one transparent fee — no add-ons, no surprises.
Government Fee Breakdown
Government charges only — separate from I-Pro's professional fee. All figures verified as of 25 August 2026.
| Fee Component | Amount (₹) | Basis / Authority |
|---|---|---|
| Npop Certification in Thane Statutory Fee | ₹5,000 - ₹25,000 | Official government fee schedule (separate from professional fee)Statutory Authority |
| Total Government Fee | ₹5,000 - ₹25,000 | (for default assumptions stated below) |
Government charges only — verified statutory schedule for Thane, Maharashtra. Professional fee separate.
Required documents
Each list identifies exactly what to provide — and what you do not need to submit. Use the accordions to expand.
- 1Entity PAN + GSTIN.Entity PAN + GSTIN.
- 2Constitution document.Constitution document.
- 3Land records (for farmer) - khatian/patta, mutation, soil test report.Land records (for farmer) - khatian/patta, mutation, soil test report.
- 4Land history - last 3 years' land use (crops, inputs).Land history - last 3 years' land use (crops, inputs).
- 5Organic System Plan (Form NPOP-1) - farm map, crop rotation, input management, buffer zone.Organic System Plan (Form NPOP-1) - farm map, crop rotation, input management, buffer zone.
- 6Affidavit of non-use of prohibited substances for last 3 years.Affidavit of non-use of prohibited substances for last 3 years.
- 7Risk assessment - buffer zones, contamination risks, water source.Risk assessment - buffer zones, contamination risks, water source.
- 8List of inputs used (must be NPOP-approved).List of inputs used (must be NPOP-approved).
- 9For processors - process flow, ingredient list (organic + non-organic), packaging materials.For processors - process flow, ingredient list (organic + non-organic), packaging materials.
- 10For group certification - Internal Control System (ICS) manual + ICS manager credentials.For group certification - Internal Control System (ICS) manual + ICS manager credentials.
How it works
Each step is labelled with who performs it — Customer, I-Pro, or the Regulator. Form names are linked to the official portal.
- 1Customer⏱ 1 - 3 Days
Step 1: **I-Pro / Customer**
**I-Pro / Customer**: Select accredited CB (Lacon, Ecocert, Control Union, etc.); sign certification agreement. - 2I-Pro⏱ 1 - 3 Days
Step 2: **Customer / CB**
**Customer / CB**: Submit Organic System Plan (Form NPOP-1) + all documents. - 3I-Pro⏱ 1 - 3 Days
Step 3: **CB**
**CB**: Conducts **conversion period** - minimum **18 months** for annual crops; **36 months** for perennial crops before first organic harvest. (Pre-existing organic land can be certified immediately on verification.) - 4I-Pro⏱ 1 - 3 Days
Step 4: **CB**
**CB**: Conducts first on-site inspection (full farm inspection). - 5I-Pro⏱ 1 - 3 Days
Step 5: **CB**
**CB**: Issues **Conversion Period Certificate** (1st year) → then **Organic Certificate** after conversion period. - 6I-Pro⏱ 1 - 3 Days
Step 6: **CB**
**CB**: Annual surveillance inspection - verify continuing compliance. - 7I-Pro⏱ 1 - 3 Days
Step 7: **Customer / I-Pro**
**Customer / I-Pro**: For export shipment, apply for **Scope Certificate (SC)** on NPOP/TRACE portal - issued by CB. - 8I-Pro⏱ 1 - 3 Days
Step 8: **CB**
**CB**: Issues SC + Transaction Certificate (TC) per consignment. - 9I-Pro⏱ 1 - 3 Days
Step 9: **Customer**
**Customer**: Use SC/TC at port; upload on APEDA TRACE portal for export validation. - 10Regulator⏱ 1 - 3 Days
Step 10: **I-Pro**
**I-Pro**: Counsel on conversion period compliance, input use, and import-country-specific additional requirements.
Post-registration compliance
What to file next. I-Pro handles these as part of the annual compliance package.
| Filing | Form | Deadline |
|---|---|---|
| Commencement of Business (Form INC-20A) Penalty: ₹50,000 for company + ₹1,000/day for directors (max ₹1 Lakh) | One-time mandatory | Within 180 days of incorporation after bank capital deposit |
| First Auditor Appointment (Form ADT-1) Penalty: Statutory non-compliance; prosecution of defaulting officers | 5-year tenure | Within 30 days of incorporation by Board of Directors |
| Annual Financial Statements (Form AOC-4) Penalty: ₹100 per day of delay per form with no statutory ceiling | Annual | Within 30 days of AGM (by 29 October annually) |
| Annual Return (Form MGT-7) Penalty: ₹100 per day of delay per form with no statutory ceiling | Annual | Within 60 days of AGM (by 29 November annually) |
| Director KYC Verification (DIR-3 KYC) Penalty: ₹5,000 statutory fee per DIN + deactivation | Annual | Every designated partner / director holding active DIN by 30 September |
One-time mandatory5-year tenureAnnualAnnualAnnualPenalties for non-compliance
Statutory penalties under governing regulatory provisions. Avoid non-compliance delays.
| Non-compliance | Provision | Penalty |
|---|---|---|
| Commencement of Business (Form INC-20A) | One-time mandatory | ₹50,000 for company + ₹1,000/day for directors (max ₹1 Lakh) |
| First Auditor Appointment (Form ADT-1) | 5-year tenure | Statutory non-compliance; prosecution of defaulting officers |
| Annual Financial Statements (Form AOC-4) | Annual | ₹100 per day of delay per form with no statutory ceiling |
| Annual Return (Form MGT-7) | Annual | ₹100 per day of delay per form with no statutory ceiling |
| Director KYC Verification (DIR-3 KYC) | Annual | ₹5,000 statutory fee per DIN + deactivation |
Common mistakes to avoid
Avoidable filing errors that cause delays or rejection. Each can be resolved before submission.
- 1Mismatched applicant legal name or identity details across KYC proofsWhy: Government verification APIs cross-check with UIDAI and MCA databases and automatically flag discrepancies in spelling or dates.Fix: Our specialists pre-validate your documents against official government databases before portal filing.
- 2Submitting outdated utility bills or non-notarized commercial leasesWhy: Premises proofs older than 60 days or defective landlord NOCs trigger statutory scrutiny queries and multi-week processing delays.Fix: We verify recent billing dates and provide pre-formatted, legally vetted landlord NOC and lease formats.
- 3Selecting incorrect classification, turnover slab, or statutory activity codeWhy: Applications filed under inappropriate classifications attract show-cause notices and potential rejection without statutory fee refund.Fix: We conduct a statutory scope assessment to align your application with the exact regulatory requirements.
Frequently asked questions
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